• Project Administrator

    Job Locations US-RI-Smithfield
    Req No.
    2018-9193
    Department
    Operations Support
    Type
    Regular Full-Time
  • Overview

    This position will provide general administrative/clerical assistance and project related support to the Operations Support  department and will support the Operations Support Director and Managers with project administration tasks and other duties: He/she will support the development and maintenance of detailed project plans, budgets and resource allocation using project management methods, provide administrative/organizational support for teams within Operations Support and assist with preparation of reports for dissemination, including formatting of text, charts, graphs, and tables and layout of final documents.

    Responsibilities

    • Administrative responsibilities: Oversee the Department's administrative budget, including tracking and managing variances to budget, contracts, purchase orders, check requests, and invoices
    • Collaborate with team members to document key work flows and policies and procedures of the department
    • Take and transcribe minutes at meetings
    • Prepare, organize and maintenance of documents and electronic files and support of the Department's SharePoint portal
    • Prepare PowerPoint presentations
    • Calendar management for Director and Managers
    • Coordinate travel arrangements and paperwork for Director and Managers
    • General clerical duties: faxing, copying, mail distribution, organizing and supporting meetings, ordering supplies, etc. 
    • .Assist the Department with other data-related activities, as needed 
    • Represent the Department on internal workgroups and committees. 
    • Responsible for all administrative and clerical duties associated with the department’s day-to-day and project needs
    • Assist with preparation of reports for dissemination, including formatting of text, charts, graphs, and tables and layout of final documents
    • Coordinate all team, internal and external meetings to include room setup, refreshments, equipment and reception
    • Coordinate lunch, travel arrangements and other events as requested by management
    • Organizes and accurately maintains filing system of confidential information and secure them in accordance with HIPAA
    • Schedule orientations for new staff members in the department
    • Prepare and track department’s invoices, expense reports, purchase orders and check requests
    • Maintains supply inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
    • Maintain and suggest improvements to day-to-day administrative processes; implement quality improvement initiatives, as necessary
    • Other duties as assigned
    • Corporate Compliance Responsibility - As an essential function, responsible for complying with Neighborhood’s Corporate Compliance Program, Standards of Business Conduct, applicable contracts, laws, rules and regulations, policies and procedures as it applies to individual job duties, the department, and  the Company. This position must exercise due diligence to prevent, detect and report unlawful and/or unethical conduct by fellow co-workers, professional affiliates and/or agents

    Qualifications

    Required:

    • A High School Degree or equivalent
    • Training/certification in secretarial and/or office administrative procedures
    • Three (3)+ years’ experience working within a project environment utilizing established project methodology
    • Professional experience displaying strong communication skills (written and verbal) and interacting effectively with project teams and sponsors independently
    • Intermediate to Advanced skills in Microsoft Office (Project, Word, Excel, PowerPoint, Outlook, Visio), internet
    • Excellent planning, organization and coordination skills
    • Ability to multi-task and handle multiple priorities
    • Excellent typing skills
    • Business writing experience
    • Ability to understand and support data analysis activities
    • Ability to work cooperatively with a large group of people from different functional organizations
    • Commitment to continuous quality improvement methods

    Preferred:

    • Exposure to and understanding of the health care delivery system
    • Managed care experience
    • Experience with various software applications
    • Experience in SharePoint collaboration software
    • Bilingual

    Neighborhood is an Affirmative Action and Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, genetic information, age, disability, veteran status or any other legally protected basis.
     
    Neighborhood is committed to ensuring individuals with disabilities and/or those who have special needs participate in the workforce and are afforded equal opportunity to apply for jobs. If you would like to contact us regarding the accessibility of our Website or need assistance completing the application process, please contact us at jobs@nhpri.org.
     
    Neighborhood is an EOE M/F/D/V and an E-Verify Employer

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