• Mail Room Clerk

    Job Locations US-RI-Smithfield
    Req No.
    2018-9695
    Department
    Facilities
    Type
    Regular Full-Time
  • Overview

    This position supports the efficient operation of the Facilities department. He/she is responsible for receiving and sorting incoming mail to distribute to other departments or individuals in a fast-paced environment. This also includes maintaining commute of mail and other deliveries between satellite locations.

    Responsibilities

    • Serve as primary back up for the Facilities and Mailroom Coordinator; Perform general mailroom activities such as sort and date stamp incoming mail
    • Responsible for preparing all outgoing mail
    • Prepare bulk mailings (e.g. fold letters, stuff envelopes, address envelopes, sort mailings by zip code, deliver mailings to the post office, etc.)         
    • Serve as primary back up for the Receptionist; acts as point of origin for visitors, carrying out receptionist duties and directing visitors to the proper room and staff member
    • Ensure that visitors and vendors are signed in/out, coordinate badges for visitors  
    • Stock all coffee, paper towel and general supplies
    • Place service calls with various vendors
    • Deliver copy paper to all common areas throughout the company
    • Responsible for the process of setting up conference rooms and cafeteria for special meetings; employees request special set-up or additional tables and chairs
    • Tidy up all conference rooms on a daily basis; cleaning of whiteboards, straightening out chairs and wiping the tables
    • Other duties as assigned
    • Corporate Compliance Responsibility - As an essential function, responsible for complying with Neighborhood’s Corporate Compliance Program, Standards of Business Conduct, applicable contracts, laws, rules and regulations, policies, and procedures as it applies to individual job duties, the department, and  the Company. This position must exercise due diligence to prevent, detect, and report unlawful and/or unethical conduct by fellow co-workers, professional affiliates, and/or agents.

    Qualifications

    • High School Diploma or equivalent 
    • 2-3 years of experience in a Mailroom/Facilities environment
    • Excellent trouble shooting and diagnostic skills                            
    • Excellent written/communication skills
    • Detailed oriented individual with strong organizational skills
    • Experience with the operation of various office machines such as copy machines, folder/inserter, postage meter; copy assignments
    • Excellent Customer service skills
    • Ability to handle constant interruption and changing deadlines on a daily basis
    • Basic knowledge of Microsoft programs (Word, Excel, Outlook)
    • Must be a self-starter who can work well with all levels of the organization
    • Ability to move up to 50 lbs.

    Neighborhood is an Affirmative Action and Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, genetic information, age, disability, veteran status or any other legally protected basis.

     

    Neighborhood is committed to ensuring individuals with disabilities and/or those who have special needs participate in the workforce and are afforded equal opportunity to apply for jobs. If you would like to contact us regarding the accessibility of our Website or need assistance completing the application process, please contact us at recruiting@nhpri.org

     

    Neighborhood is an EOE M/F/D/V and an E-Verify Employer

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